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Template: Defining stakeholder needs

Identifying the needs of stakeholders is crucial in defining the context of an evaluation context and how it should be designed. Carefully and clearly documenting these needs will reduce inefficiency in designing and undertaking the evaluation.

Clear identification of stakeholder needs will help identify:

• why the evaluation is being undertaken
• who requires the evaluation information
• when the findings are required
• the scope of the program or project to be evaluated
• potential collaborators
• who will use the information to make decisions
• who may need to implement the recommendations
• what format is most appropriate for presenting evaluation findings.

Defining stakeholder needs template (0971stakeholderneeds.doc; 44 KB)

Note: The attached template file is in Word format. Click on the link to view the document on screen. To download it, right click on the link and select 'Save target as'.

Using the template

The template uses questions to develop responses which summarise stakeholder needs.

• Consider and list all stakeholders for the evaluation.
• Apply each of the questions to each of the stakeholders.
• Record any additional comments below the table.
• Use this information to determine how best to engage with stakeholders when confirming the content of the evaluation as well as while it is being conducted.
• Use this information when considering the evaluation questions.