Financial reporting

Final financial reports for government agencies and councils

Final financial reports, regardless of the grant amount, must be presented on the Trust's final report financial spreadsheet which is available at the bottom of this page.

Final financial reports regardless of the grant amount must be certified by your Chief Financial Officer and do not require independent certification.

Final financial reports for all other organisations

Final financial reports, regardless of the grant amount, must be presented on the Trust's final report financial spreadsheet which is available at the bottom of this page.

Final financial reports for grants over $20,000 must be certified by an independent certifier as follows:

• A member of the Institute of Chartered Accountants, the Australian Society of Practising Accountants or the National Institute of Accountants, must certify your financial report and submit a 'Report on Factual Findings' as per Australian Auditing Standard AUS 904.
• The certifying accountant should ensure that:
  • the financial report accurately reflects income and expenditure for the project,
  • all payments were supported by adequate documentation to show that expenditure was for bona fide goods and services related to the project,
  • competitive pricing was obtained for all individual items of expenditure of $5,000 and over.

Final financial reports for grants under $20,000 do not require independent certification. You must however, sign and attach a statutory declaration certifying the accuracy of your financial report. An Environmental Trust statutory declaration is available on the Trust website.

• Final Report Financial Spreadsheet 2003 and prior (FinalReportFinancialSpreadsheet-2003andprior.xls, 26kb)
• Final Report Financial Spreadsheet 2004 - 2005 (FinalReportFinancialSpreadsheet-2004-05.xls, 23kb)
• Final Report Financial Spreadsheet 2006 onwards (10FinalRptFin06on.xls, 29kb)
• Statutory Declaration for grants under $20,000 (generalstatdec.doc, 23kb)

Final financial report certification at a glance

* This certification is in addition to the final financial report spreadsheet which must be signed by the project manager or another authorised person.

Progress financial reports for all grantees

The Trust requires that progress financial reports regardless of the grant amount be submitted with each progress report.  Progress financial reports must be presented on the Trust's progress report financial spreadsheet which is available at the bottom of this page. 

Progress financial reports do not require independent certification or certification by a Chief Financial Officer.  Progress financial reports can be signed off by the project manager or the financial officer preparing the report.

Small underspends can be carried over to the next stage of the project.  If in doubt, please contact your grants administrator.

A tax invoice or written request for the next progress payment should also be submitted with your progress financial report.

• Progress Report Financial Spreadsheet 2003 and prior (ProgressReportFinancialSpreadsheet-2003andprior.xls, 24kb)
• Progress Report Financial Spreadsheet 2004 - 2005 (ProgressReportFinancialSpreadsheet-2004-05.xls, 23kb)
• Progress Report Financial Spreadsheet 2006 onwards (10ProgRptFin06on.xls, 27kb)

Financial variation request proformas

The Trust's approval is required for budget variations with a value of over 10% of the total grant amount*.  To request a budget variation, fill in the appropriate spreadsheet below and submit to the Environmental Trust.

• Variation Request Proforma 2003 and prior (VariationRequestProforma-2003andprior.xls, 27kb)
• Variation Request Proforma 2004 - 2005 (VariationRequestProforma-2004-05.xls, 25kb)
• Variation Request Proforma 2006 onwards (VariationRequestProforma-2006onwards.xls, 24kb)

*The Urban Sustainability Program has different rules for variations.  Please check program grant agreements for details.