15. The Park Authority will ensure that all peak NSW orienteering and rogaining associations are made aware of the policy and procedures on orienteering and rogaining.
16. Organisers of orienteering and rogaining events will be responsible for the provision of information on bushwalking code of ethics to all participants. The Park Authority will provide organisers with copies of the code for distribution. This can be done when regional staff consult with event organisers to provide information about the area or park (refer to paragraph 27).
17. It is in the interests of both the Park Authority and orienteering and rogaining groups to commence discussions and arrangements for events as early as possible. Preliminary consultation should be undertaken prior to lodging a written application for consent and will help reduce application processing times. (Refer to Attachment 1, below, for further guidance on the consent application process).
18. Preparation and mapping for events, particularly orienteering, require long lead times, sometimes at a significant cost to event organisers. Preliminary consultations between the Park Authority and orienteering and rogaining groups should be used to establish the suitability of a broadly defined area to accommodate such events. As the planning process continues, further discussions between event organisers and the Park Authority should identify more specifically where the events are proposed to take place.
19. Where an orienteering or rogaining event is proposed in an area that contains a site or object of Aboriginal cultural significance, the relevant local Aboriginal communities and/or local Aboriginal Land Council must be consulted regarding any potential impacts and associated cultural issues. The Park Authority19ay assist the applicant with this process if required. Where the Park Authority has concerns about the potential heritage impact of the proposed activity, the Park Authority will seek advice from the Office of Environment and Heritage Country, Culture and Heritage Division.
20. Preliminary consultations should establish whether orienteering and rogaining are appropriate in an area under normal conditions, in respect to the considerations outlined in paragraphs 6, 10, 11, 19, and 20. However, preliminary consultation does not guarantee consent for the activity. Orienteering and rogaining events cannot proceed in a park without final written consent from the Park Authority (refer to paragraph 2).
21. The particulars that should be provided by the applicant when lodging written applications for consent include:
- name of organisation, contact person and telephone/fax numbers
- title and status (local, national, etc.) of the event
- proposed date, time and duration of event
- map of the area showing assembly area, start/finish and proposed control sites/courses (Note that information on control sites and courses must be treated as confidential by Regional staff)
- estimates of the number of participants, organisers and spectators likely to attend the event
- arrangements for waste management ('no waste' events should be encouraged where possible) and arrangements for car parking.
Note: Where some of the above particulars are not known at the time of application, the Park Authority may approve the application upon the condition that further information will be provided prior to the start of the event. In such circumstances further conditions may be placed upon the consent where warranted.
22. Where orienteering and rogaining events are a common occurrence, it is recommended that a pro-forma consent document be prepared by the relevant local NPWS Office. Such a pro-forma might specify standard conditions for all events and also accommodate particulars relating to a specific event.
23. An applicant may submit a single consent application for more than one event at the discretion of the Park Authority, provided that:
- all of the proposed events will be held in the one NPWS Area
Note: Applicants should contact local Area offices for NPWS Area maps and to obtain information on which parks are in a particular Area.
- all of the proposed events will occur in one calendar year. Note if the date of a proposed event is deferred to the next calendar year, the applicant must apply for a new consent for that particular event
- all the relevant particulars for each proposed event is provided at the time of application.
24. Consent is not to be transferable.
25. Consent may be denied where an identifiable group has breached the conditions of previous approvals, and should be denied to any group that has established itself to be irresponsible and an unreasonable user of the park. The Park Authority will also provide details of the group who breached conditions to the relevant peak organising body for the activity.
Promotion and Education
26. Regional staff are urged to use the consultative process between the Park Authority and local orienteering and rogaining groups as an opportunity to enhance community understanding of the natural and cultural values of the park in which the event is to occur. It is recommended that, where appropriate, event organisers are provided with interpretive information about the park and that event organisers be encouraged to promote an understanding of the park's natural and cultural values (amongst event participants). This is also intended to raise an awareness and appreciation of the management requirements for the park.
27. Regional staff may also negotiate with stakeholder associations to undertake monitoring of the impacts of an event on the park over a realistic time frame. These impacts could include trampling damage to vegetation, soil erosion or the establishment of new but self-sustaining walking routes.