The guideline provides direction for the application, approval and management of booked activities and events at Callan Park.
The guideline has been developed to ensure approved activities and events align with the Callan Park (Special Provisions) Act 2002 (the Act), appropriate risk, safety, traffic and management planning is undertaken, and the conditions of use which form part of the activity approval process are met.
Where necessary, activities and events will need Inner West Council DA approval, consistent with the requirements of the Act.
Aims and objectives
The Act protects and preserves the existing open space, historical buildings and landscape and ensures public access to Callan Park, including for active and passive recreation.
The Act restricts activities in Callan Park to education and community not-for-profit uses, as well as health uses.
Proposed activities and events in Callan Park will:
- encourage fair community access, use and enjoyment of Callan Park
- be non-commercial and aligned to the Callan Park Act
- respect and protect the heritage buildings, gardens and landscape features
- be considerate and minimise disruption and impact to other park users, including NSW Health-related tenants across the site
- have appropriate risk and management plans in place, and approvals from all other relevant authorities.
All activities, regardless of scale, must have written approval from the landowner NSW Health, or the Department of Planning, Industry and Environment as the agent acting on their behalf. This includes activities and events that are based in the sporting grounds under lease to Inner West Council, and in Health managed precincts, where any part of the proposed activity will take place on Department managed land.
The Department may refer the applicant to Inner West Council for advice on whether the activity or event will require Planning Approval by Inner West Council's Development Assessment and Regulatory Services team.
Approval for an activity or event in Callan Park is at the absolute discretion of NSW Health.
A minimum 3 months is required to process all activity applications, including for repeat or annual events. The applicant should seek early advice from the Department on whether DA approval will be required, and make appropriate allowances.
Applicants must complete the Callan Park Event application form (DOCX 71KB), and complete the Callan Park Conditions of Use form (DOCX 54KB).
The application review process considers
- compliance with the Callan Park (Special Provisions) Act 2002
- event scale and activity type
- management plans for traffic, risk, safety and security
- event schedule, including contact details of the event coordination team
- relevant certificates of currency
- DA consent and conditions, or other approvals (i.e. Roads and Maritime Services) where required
- scheduling conflicts with other events or activities
- site conditions, including alternative weather plans.
A recommendation of approval is made by the Department to the landowner, NSW Health.
Where the event starts and finishes outside Callan Park, or on a part of the Park not managed by the Department, organisers must also seek approval to access Callan Park by completing and submitting the Callan Park Event application form.
Activity fees, and an application processing fee, may apply. A security bond may also be required.
Separate fees may apply if the proposed activity is also on leased land, for example, the sporting grounds leased by Inner West Council, or is in a part of Callan Park managed by NSW Health. Extra fees will apply if the event requires DA approval by Inner West Council.
Event organisers are responsible for operational costs and other fees.
The Department assesses applications for events and activities on behalf of NSW Health.
The Department will refer activity applications to Inner West Council for further planning approval assessment as required.
The applicant is responsible for managing the event, including risk and safety, waste management and site security.