Nature conservation

Wildlife licences

Native Animal Keeper Fauna Record Book

All licensed native animal keepers are required to maintain a fauna record book and lodge it with the Wildlife Licensing and Management Unit each year.

The e-book is the fastest and most efficient way to do this, but it can alternatively be done in a paper book by licence holders who do not have access to a computer.

Electronic fauna record book (e-book)

The e-book is an easy to use web-based record book. It provides licensees with a fast and efficient way of managing animal holdings and transactions. By using the e-book to maintain and lodge fauna records, license holders can save on postage and handling costs.

Trouble logging in to the system?  

Only persons who hold a current Animal Keepers Licence can register on online account. Please check your details, especially your email address, are the same as those originally provided to the Wildlife Licensing Unit and try again.

If you are a new licensee your details may not yet be in the system. Contact the Wildlife Licensing and Management Unit and provide your date of birth, AKL number and confirm your preferred email address. Once verified, you should be able to register an account within two working days.

If you have forgotten your password, go to the login page and click 'forgot my password'. The system will email you a new password.

First time users

How do I register?

The e-book available to all current licensees who have email. To register for a new account you will need your licence number and licensee name, email and date of birth. Once you have registered, please keep your password in a safe place.

How do I use it?

Simple instructions on how to use the system are provided at the top of each screen.  Once registered, you will no longer need to also maintain a paper fauna record book.

I have registered for the first time and my data is not in the system. Is there something wrong?

Do not be concerned. Your previous records have not been imported into the system and hence everyone who initially registers will be starting with an opening balance of 0 (zero) species.

For persons who were licensed before April 2013 and who have not already electronically lodged records, this will mean establishing an opening account of species and individuals you held on 1 April 2012 - the first date of the current reporting period. Wildlife Licensing and Management Unit retains all your old Fauna Record Book information and does not require you to re-enter all the details of previous reporting periods.

How do I start to add records/transactions about my species?

When you first register, you need to enter your species in the 'My Species and Records' screen using the add new species button. Then you will drill down into the species record by clicking in the view and edit button (looks like a piece of paper with a dog ear). The name of your species will appear at the top of the screen. Scroll down to the records table and click on add new record. This will open the 'Add Record' screen where you enter your individual yearly transactions.

As stated, persons who have been licensees prior to April 2013 and have not previously lodged their records electronically, will need to start their animal keeper account with an opening balance. This is the carryover you had from the previous 2011-2012 fauna record book year that ended on 31 March 2012. The values '1/4/2012' and 'opening balance' will automatically appear in the date of receipt or disposal and method of receipt or disposal fields. Apart from the number of individuals you held on that day, no other information for these animals will be required. This is because we already have this information in your previously supplied (paper) fauna record book. Press Save to end the transaction.

If you were given another animal in May 2012, click on 'add new transaction' button again and then enter the full details of how you acquired that animal and then press save again. In this way, you are building up a record of all your transactions during the 2012-2013 reporting period.

Those persons who were granted a licence after 1 April 2012 can simply enter the exact dates you acquired and disposed of your individual animals.

Your summary table will give you an ongoing tally of the number of animals of that species you have in your possession.

Your privacy

The important things to know about the e-book are that you are in control of managing all the personal information, contact details and fauna holdings relevant to your licence. Only you and the Wildlife Licensing and Management Unit can view your personal information, contact details and fauna holdings.

Paper fauna record book

Paper fauna record books are available to anyone without computer access. Contact the contact the Wildlife Licensing and Management Unit to obtain one.

Maintaining and lodging records

Records must be lodged with the Wildlife Licensing and Management Unit between 1 April and 31 May 31 each year. Lodgements cannot be accepted electronically before or after this time. Late lodgements may result in a penalty.

Keeping records up to date

Licensees are advised to maintain records of animal holdings and transactions throughout the year, not just at the end of the reporting period. It is a condition of your licence to keep a true and accurate record of your holdings. Regularly maintaining your books will also allow you to better manage your hobby.

Why do I have to lodge my fauna records?

It is a condition of your licence to keep a true and accurate record of your holdings and to lodge it with the Wildlife Licensing and Management Unit each year.

This lets OEH understand the size and scale of the native-animal-keeping hobby and to monitor licensees’ activities to ensure conservation objectives are met.

Failing to keep accurate records is an offence under the National Parks and Wildlife Act 1974.

Do I still need to lodge even if I have not got any animals or changed my holdings since last year?

Declaring your records is a condition of your licence, even if you have no animals or there has been no change to your holdings.

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Page last updated: 10 April 2014